Computer-Aided Facility Management
Integrated Solutions for Modern Facility Management
Streamline your entire facility operations — from preventive maintenance and breakdown repairs to asset tracking and compliance reporting — all in one powerful platform.
Why CAFMy
Why CAFMy Matters for Your Facilities
CAFMy brings all aspects of facility operations together, leading to significant improvements in compliance, efficiency, and cost savings.
Centralized Information
Access asset details, maintenance history, and schedules from a single, easy-to-use platform — no more spreadsheets or paper records.
Smarter Maintenance
Schedule preventive tasks, reduce unexpected breakdowns, and extend the lifespan of your critical equipment with guided digital checklists.
Boost Efficiency & Savings
Optimize workflows, reduce manual tasks, and lower overall operational expenses for your facility with automated work order management.
Informed Decisions
Gain clear insights and data-driven reports with real-time KPI and SLA metrics to make strategic, impactful choices for your facilities.
Platform Features
Everything You Need to Run Your Facility
A complete, end-to-end facility management platform built for technicians, supervisors, and facility managers alike.
Secure Authentication
Username/password with encrypted transmission, plus biometric login (fingerprint or facial recognition) for fast, secure field access.
QR Code Asset Scanning
Scan asset QR codes to instantly verify identity, view maintenance history, and prevent incorrect work orders before they happen.
Digital PPM Checklists
Guided interactive checklists covering visual inspection, operational measurements, component servicing, and performance testing.
Before & After Documentation
Capture timestamped, GPS-tagged before and after photos that automatically attach to the work order for a complete audit trail.
Auto BDM Generation
When a fault is detected during PPM, the system instantly generates a Breakdown Maintenance complaint and notifies the right team.
KPI & SLA Dashboard
Real-time performance tracking: elapsed time vs SLA, checklist completion %, quality scores, flagged issues, and cost tracking.
Digital Signatures
Technician and supervisor digital sign-off directly on the device, with optional approval workflows for high-priority assets.
Compliance Archiving
All records — photos, measurements, signatures, notes — archived automatically for regulatory compliance and historical analysis.
Instant Notifications
Real-time alerts for new assignments, BDM escalations, SLA breaches, and work order updates keep every stakeholder informed.
Preventive Maintenance
Periodic Preventive Maintenance Workflow
A comprehensive 9-step digital workflow — from initial login to final sign-off — ensuring compliance, quality, and full accountability on every job.
Navigate to Asset Location
Technicians receive interactive guidance to the exact physical location using integrated digital floor plans, minimizing travel time.
Select PPM Work Order
The intuitive dashboard shows all assigned tasks with priority levels (High/Medium/Low), due dates, asset details, and estimated time.
Scan QR Code on Asset
Camera activates automatically. Upon scan, a confirmation screen displays full asset details — model, serial, location, and last maintenance date.
Capture 'Before' Photo
Photograph the asset's current state with timestamp and GPS metadata. Automatically attached to the work order as a visual baseline.
Execute PPM Checklist
Complete guided tasks: visual inspection, operational measurements, component servicing, and performance testing — all validated in real-time.
Capture 'After' Photo
Document post-maintenance condition. Side-by-side comparison allows supervisors to validate work quality remotely.
Final QR Code Scan
Cross-check closing scan against the opening scan to verify asset consistency and prevent premature or incorrect closures.
Review KPI & SLA Metrics
View elapsed time vs SLA, checklist completion %, quality score, flagged issues, and cost tracking on the performance dashboard.
Sign Off & Close Work Order
Technician signs digitally. Optional supervisor approval for high-priority assets. System archives all records and updates maintenance schedules.
Automatic Fault Detection & BDM Generation
If a fault is detected during PPM execution, CAFMy automatically generates a unique Breakdown Maintenance (BDM) complaint number linked to the ongoing PPM and asset. Relevant personnel are instantly notified for rapid response and resource allocation.
Breakdown Maintenance
Breakdown Maintenance (BDM) Workflow
From tenant complaint to final archiving — CAFMy streamlines every step of breakdown maintenance, ensuring efficiency, accountability, and tenant satisfaction.
Complaint Initiation
Open / NewTenants report issues (electrical, plumbing, HVAC) via portal, helpdesk, or email — providing location, description, contact, and preferred access time.
Receiving & Logging
Open / NewThe system automatically logs the complaint, generates a unique job number, records date, time, and priority. Complaint is immediately visible.
Job Assignment
AssignedSupervisors assign the work order to the most suitable technician (in-house or external contractor). Technician receives instant notification.
On-Site Attendance
In ProgressTechnician visits the site, inspects and diagnoses the issue, confirms necessary materials. Attendance details logged, status updated.
Dependency Identified
On HoldIf parts or external expertise are needed, the work order is placed on hold. A new sub-task is created for procurement or contractor engagement.
Resolution & Confirmation
ClosedTechnician completes repair, tests the system, and obtains tenant digital signature confirming satisfaction. Status updated to Closed.
Final Closure & Archiving
ArchivedAll complaint details, technician notes, digital signatures, and cost records are systematically archived. SLA compliance and performance metrics are updated, officially closing the complaint with a full audit trail.
Reporting & Analytics
Complete Visibility. Instant Insights.
CAFMy generates comprehensive reports for every maintenance activity, giving facility managers, supervisors, and compliance teams full transparency.
PPM Completion Summary
Full asset details, technician info, before/after photos, checklist summary (General, Electrical, Compressor, Condenser, Evaporator, Safety & Controls), and timeline.
BDM Report
Complaint info, asset details, inspection & action taken, job status, tenant acknowledgment with signature, technician details, and remarks.
KPI & SLA Dashboard
Real-time view of elapsed time, checklist completion %, quality scores, flagged issues, cost tracking for parts and labor per asset or facility.
Before & After Photo Log
Timestamped, GPS-tagged visual records automatically linked to work orders — enabling side-by-side comparison for quality assurance.
PPM Completion Summary Sample
Asset ID: AV-AID-00001 · Chiller 2 · 150 Ton, Air Cooled
Checklist Summary
Get Started
Ready to Transform Your Facility Operations?
Join facilities across sectors — commercial, healthcare, residential, and industrial — that trust CAFMy to keep their operations running smoothly, compliantly, and cost-effectively.
No commitment required. Our team will reach out within 24 hours.